Notice to Applicants
Proposed side events should align with the 10th OOC slogan, “Our Ocean, Our Action,” and aim to promote or support concrete actions, particularly through voluntary commitments.
Applicants are kindly requested to ensure that their proposed side event aligns with the agenda of the OOC, and its potential contribution will be carefully considered.
All Intergovernmental Organizations (IGOs), countries, NGOs, civil society organizations, and experts participating in the OOC are invited to submit applications to organize side events. Priority will be given to events organized in collaboration with multiple networks or organizations. Applicants are encouraged to form partnerships when organizing a side event.
Side event applications must be submitted by 10 December 2024, and acceptance notifications will be sent in January 2025.
All side events will be held in person, with each session lasting up to 90 minutes. Due to the limited number of slots available for side events, each lead organization is advised to propose one side event application; multiple proposals are allowed but may be limited to ensure broader participation from various organizations.
If multiple applications cover similar topics, the 10th OOC Preparatory Office may suggest that organizers collaborate and combine their events.
Applicants should provide a detailed summary of the content to be presented at the side event. The side event application must include:
The side event application
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Identification of the lead organizer and their contact information.
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A detailed description of the side event, including its thematic focus and its potential contribution to the OOC. Specifically, the event topic must align with the seven key OOC agendas and focus on action-oriented subjects. This may include implementing previously announced commitments or announcing new ones.
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Names of speakers and a VIP invitation plan.
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Preferred time slot, venue requirements, and details regarding equipment use for the event.
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Any other relevant Information
Side events will be scheduled to avoid overlapping with plenary sessions on related topics, and every effort will be made to accommodate preferred dates whenever possible.
The 10th OOC Preparatory Office is responsible only for the allocation of time slots and rooms. There are no rental fees for using rooms for side events within the OOC venue. However, if additional meeting rooms are needed outside the main venue, the organizing entity will be responsible for covering the rental cost.
Standard equipment (e.g., wired microphones, podiums, tables and chairs, projectors, and screens) will be provided. If additional equipment is required, the organizing entity will be solely responsible for any associated costs. Organizers should ensure that any additional equipment is promptly removed after the event
Interpretation services for side events will not be provided by the 10th OOC Preparatory Office. Organizers are responsible for arranging and covering the costs of interpretation services if needed.
For more information on side events, please contact:
The 10th OOC Preparatory Office
E-mail : ourocean2025sideevent@korea.kr